I think there's a couple ways to approach a multi-level event, personally. I should preface my comment with the fact that I think something like this can be overwhelming, for both the organizer and those involved, so it's best to allow a degree of flexibility to the players involved I think. Anyway, This would be my approach:
1. Find other players who are interested and committed to the idea of a large event.
I figure this is kind of a no-brainer, but obviously you're going to need to find enough interested people to fill the spots. It may be a good idea to decide on the time before you go recruiting interested parties.
2. Of these players, choose 3 to be task leaders.
In this scenario, you're kind of like dungeon master. A DM can't keep an eye on three groups at one, especially if they're not at the same table. You're going to have to assign a person to moderate each event. Task leaders should know everything and anything about the event so that it runs smoothly. You may have plot points you want to keep a surprise, but your task leaders at least, shouldn't be kept in the dark. Personally, I would also choose people who can communicate clearly to you about the progress of the events, and who can either log or summarize each RP.
3. Decide how the events tie in to one another.
Why are these events running simultaneously? Will players be meeting up after each event concludes? Will the victors from the battlefield go and crash the ball? Will the outcome of the battle affect a political address to the people gathered at spot C? You're going to have to let your players know too, in some way, how their own groups are going to be interacting.
4. Order events by importance and assign players respectively
You can't count on all your players to have no real life interruptions in their personal life forecast. If you have events that have more wiggle-room than others, place players that are more unsure about attendance or commitment in low priority spots. That way, there's less stress on them or you if they need to drop.Â
...As for tips to get around obligations or time zones, I can't really offer that much help. I have a lot of problems come up because of being in a weird time zone myself. I would say Sunday is a good day for events like these, though. Sunday is the eastern half of the world's Saturday, so it's the weekend for everyone. And a good number of people in the west have Sunday off.
1. Find other players who are interested and committed to the idea of a large event.
I figure this is kind of a no-brainer, but obviously you're going to need to find enough interested people to fill the spots. It may be a good idea to decide on the time before you go recruiting interested parties.
2. Of these players, choose 3 to be task leaders.
In this scenario, you're kind of like dungeon master. A DM can't keep an eye on three groups at one, especially if they're not at the same table. You're going to have to assign a person to moderate each event. Task leaders should know everything and anything about the event so that it runs smoothly. You may have plot points you want to keep a surprise, but your task leaders at least, shouldn't be kept in the dark. Personally, I would also choose people who can communicate clearly to you about the progress of the events, and who can either log or summarize each RP.
3. Decide how the events tie in to one another.
Why are these events running simultaneously? Will players be meeting up after each event concludes? Will the victors from the battlefield go and crash the ball? Will the outcome of the battle affect a political address to the people gathered at spot C? You're going to have to let your players know too, in some way, how their own groups are going to be interacting.
4. Order events by importance and assign players respectively
You can't count on all your players to have no real life interruptions in their personal life forecast. If you have events that have more wiggle-room than others, place players that are more unsure about attendance or commitment in low priority spots. That way, there's less stress on them or you if they need to drop.Â
...As for tips to get around obligations or time zones, I can't really offer that much help. I have a lot of problems come up because of being in a weird time zone myself. I would say Sunday is a good day for events like these, though. Sunday is the eastern half of the world's Saturday, so it's the weekend for everyone. And a good number of people in the west have Sunday off.
